PM made for agencies
Outline your process_ _align your clients
Stop losing profit to messy feedback and work that always goes off the rails, with the simple project management tool built around your process - keeping your team calm and your clients engaged.
Creative projects shouldn't feel like chaos.
But somehow they always do_
01
Your process never runs quite the same project to project
You've got it documented in some wiki but your team still makes it up as they go along. Things get missed, scope starts to creep, and it's hard to scale.
02
Client communication gets messy
Feedback is scattered across emails, calls, docs, chat. Project status and responsibilities are unclear. The client is getting frustrated and the work suffers.
03
Scope creep eats into your margins
Extra work isn't tracked or approved. Revisions drag on. Boundaries blur. You end up doing more — and getting paid less.
Outlign helps you ditch the headaches and
put your process on rails_
We give your agency a simple process-driven setup and built-in client portal, so projects run smoothly and everyone stays aligned.
Break work up into chunks from start to finish
Keep track of inclusions like revisions
Stop being asked “where's my project at?”
Get rock solid approvals at key steps
How it works
Get your process out of your head and run it consistently in a tool your team and clients will actually want to use_
01.
Turn your SOPs into templates and stop starting from scratch
No more rebuilding your process every time a new project lands. Break it into clear phases and steps that guide your team and your clients.
Every new project starts with your learnings and best practice baked in — not buried in a wiki nobody opens.
02.
Show your clients the project, not the chaos behind it
When a client asks how it's going, the answer shouldn't be spread across three email threads and a Slack channel. Their own view shows exactly where things are and what's next.
Add education, videos and feedback forms to keep them engaged, so your agency delivers the kind of premium experience to match your premium work.
03.
Set the scope up front and stop doing free revisions
Revision rounds, approvals and feedback forms are built into the process, so the client knows exactly what's included from day one.
“That's out of scope” stops being a conversation you have to start. It's already in writing, in their own view.
Just clear communication in one place.
Running process-driven projects helps you
- Drastically reduce scope creep
- Keep clients updated and engaged
- Ensure your team sticks to the plan
- Reduce mistakes and stress levels
- Do better work and keep more project profits
Your agency runs like a system, not a scramble_
This is the only project management tool I've used that's actually saved me money
Key features
Everything your projects need, in one place. Plan the work, run it with your team, and keep your clients in the loop — without stitching five tools together.
Dual sided projects
Run an internal workflow and a client-facing portal side by side. Your team sees the detail, your client sees the story.
Not visible to client
Forecasting
See what's landing when, and where your team is over-committed, before it becomes a problem.
Docs
Briefs, scopes and notes that live next to the work instead of buried in someone's drive.
Boards
For projects where work is more agile or adhoc, you can create a board style project so your setup matches your work style.
Time tracking
Start a timer from any task, and see where the hours go across projects and people.
Integrations
Connect your AI agents over MCP, automate with Zapier, and embed your creative work in tasks and messages.
Chat
Quick questions get quick answers, in the team chat that doesn't require another tool.
Outlign's origin
In our own agency, we struggled to stick to a calm and repeatable process_
For years we didn't really have one. We made it up as we went along, and couldn't work out why every project ran over budget. Spoiler: no process, no profits.
It got worse as we hired. Everything the team needed to know was in our heads, which didn't help anyone else.
So we wrote it all down in a very thorough wiki. Phases, steps, checklists, pre-written client emails. Then we promptly forgot about it and went back to what we were doing.
That's when it clicked. A process only works if it's tied to the work, and simple enough for your team and your clients to follow. So we built Outlign to do exactly that.
Mark, Dave & Ant
Co-founders of Outlign
Run your projects, so they don't run you.
Get your process out of your head, try it with one client, and feel the difference on the very next project.
